How Long Does BS7858 Vetting Take?

how long does bs7858 vetting take

Have you wondered just how does long BS7858 vetting process takes? 

At Checkback, we’re dedicated to expeddiating this process to ensure that we propel your checks through the vetting process, targeting 21 days to return your completed BS7858 checks to you and removing any blocks that could slow down your recruitment process. 

Why does BS7858 take so long?  

The process is not automatically long drawn out. Some candidates present with a more complex set of circumstances that others. With the security of your organisation and the country at stake, we pay due diligence to every candidate to ensure that you can have confidence in every check returned within 21 days.  

There are several factors that contribute to this timeline and we work tirelessly to expedite the process, without compromising on thoroughness. 

In this article, we’ll explore the BS7858 timeline and review how we’ll move your candidates through the BS7858 vetting process. 

Key Takeaways 

  • Checkback offers a cost-effective and efficient solution for BS7858 vetting checks. 
  • The BS7858 service provided by Checkback ensures compliance with the standards and offers a fast turnaround time of 21 days. 
  • The use of latest technology and a secure vetting system guarantees accurate screening and GDPR compliance. 
  • Employers remain the Data Controllers in the screening process and must exercise due diligence in selecting screening providers. 

Understanding the BS7858 Vetting Process 

To understand the BS7858 vetting process, you need to understand the specific requirements and steps that are involved in screening potential employees for sensitive positions. The vetting process includes verifying five years of employment history, conducting a five-year credit search to assess financial stability, requiring proof of ID and the right to work in the UK. 

Additionally, proof of address and a valid SIA license or basic disclosure/ACPO check are mandatory. It’s important to note that employers are required to maintain a screening file for each individual for seven years after they stop working with your organisation. They must also explain any break in employment of more than 31 days and provide documentary proof, such as utility bills and bank statements, to cover employment gaps. 

Complying with the BS7858 standard can be challenging for smaller companies in terms of cost and administrative difficulties. Outsourcing the vetting process to an experienced company, like Checkback delivers cost efficiencies and ensures compliance with strict regulations. In understanding the specific requirements and steps involved in the BS7858 vetting process, you can more effectively screen potential employees for sensitive positions. 

Average Time Frame for BS7858 Vetting 

At Checkback, we work on turnaround times of returning the check within 21 working days at a 97% completion rate. The BS7858 check relies heavily on third party information. Where 100% is non-negotiable, we can continue the screening process to secure a 100% return at clients’ discretion. The vast majority of Checkback clients prefer to move forward within the 21 days timeframe.   

With every BS7858 check that we process, we will gladly reopen any files that need further editing and where client requests (small admin fee may apply). 

Here is a breakdown of each stage of the BS7858 vetting process: 

  1. Application submission: The candidate submits their application and required documents, such as proof of identity, proof of address, and right to work documentation.  

Checkback Average Time – Within 72 hours of Submission, usually within 24 hours of the request. 

  1. Verification and checks: The screening provider verifies the candidate’s information and conducts various checks, including a 5-year credit and financial check and address history verification. 

Checkback Average Time – Typically, within 72 hours 

  1. Report generation: Once all the checks are completed, the screening provider generates a professional electronic screening report. This report includes the results of the vetting process and any relevant findings.  

Checkback Average Time – Up to 24 hours 

  1. Final decision and feedback: The screening provider communicates the results of the vetting process to the employer and provides any necessary feedback.  

Checkback Average Time – In real time 

It’s important to note that these time frames noted are typical and can vary depending on individual circumstances. It’s always recommended to start the BS7858 vetting process well in good time to ensure completion. 

Tips to Expedite the BS7858 Vetting Process 

To speed up the BS7858 vetting process, here are key insights that can help you reduce the timeline: 

First, make sure you provide all the required documents accurately and promptly. This includes proof of identity, proof of address, right to work documentation, 5-year credit and financial check with address history verification, and 5-year career references. Double-check that all the information is correct and up-to-date to avoid any delays. 

Additionally, it’s important to choose a reliable and efficient vetting service provider. A company with Checkback’s experience in conducting BS7858 vetting, can work to provide fast turnaround times. Outsourcing the vetting process to our professional service can save you time and ensure compliance with the standard. 

Communication is key to expediting the process. Our screening team will work directly with Client Applicants (Data Owners) to ensure that you respond to any requests for additional information or clarification. This will help avoid any unnecessary delays and keep the process moving smoothly. 

Lastly, we’re proactive and follow up on the progress of the vetting process. Our regular check-ins ensure everything is on track and allows us to address any potential issues promptly. 

Ensuring Efficiency in BS7858 Vetting 

To ensure the efficiency of the BS7858 vetting process, it’s essential for Applicants to streamline document submission and maintain open communication with Checkback. Here are four key steps you can take to ensure efficiency in BS7858 vetting: 

  1. Gather all necessary documents: Collect all required documents, such as proof of identity, proof of address, right to work documentation, and references. Having these documents ready and organised will speed up the vetting process. 
  1. Submit documents promptly: Once you have gathered all the necessary documents, submit them to Checkback as soon as possible. Delaying document submission can lead to delays in the vetting process. 
  1. Follow up regularly: Maintain open communication with us by checking in regularly for updates on the progress of your application. This will help ensure that any issues or delays are addressed promptly. 
  1. Provide accurate information: Ensure that all information provided on the application form is accurate and up to date. Any discrepancies or missing information can cause delays in the vetting process. 


In conclusion, the duration of the BS7858 vetting process can vary depending on several factors such as the complexity of the individual’s background, the accuracy and completeness of the information provided, and any potential delays in obtaining necessary documents or references. 

However, by following tips to expedite the process and ensuring efficiency in the vetting procedures, we can help to minimise delays and streamline the hiring timeline. 

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