UK Employers need to run a background check on a potential employee to ensure they have a full and accurate impression of who they are employing.
Staff are a major asset for any company and while good staff are worth their weight in gold, a dishonest or rouge staff member can destroy a company reputation and in some cases put the company in legal jeopardy.
Running a background check is an essential art of any recruitment process.
In some industries UK employers are legally obliged to perform a background check on a new employee.
The Financial Services Authority (FSA) requires a detailed FCA Check be performed to ensure regulated and non-regulated employees meet the required standards covering; honesty, integrity, reputation, competence, and capability. .
If you are hiring staff to work in the restricted zone of a UK airport a background check is needed to get an Airside Pass. Without meeting Airside Pass requirements people are not allowed in the restricted zone in an airport.
If you employ staff in the security industry you will need to run background checks to comply with the BS7858 standard.
Performing a background check on an employee is not a trivial task. There can be many elements to a background check. They can include some or all of the following
- 5 years of employment verification
- 6 year credit check
- Proof of ID
- Proof of UK right to work
- Proof of address
- A character reference
- A valid SIA licence or carrying out basic disclosure/ACPO
- Coverage of any 31+ day employment gaps
- International Criminal Record Check where relevant
- Basic Disclosure (Criminal Record Check)
During the process of running a background check an employer will gather and store lots of data on the potential employee.
GDPR issues when performing a Background Check
New GDPR rules set out clear rules about the responsibility of the employer in relation to this data. The Genera Data Protection Regulations is an EU initiative to update the data protection landscape to make it relevant in today’s digital age. Even though we here are leaving the EU, Brexit will not release UK employers performing background checks from the rules associated with GDPR. The UK government have stated that the UK Data Protection Bill will indeed become law on 25th May 2018 and this will mirror the EU GDPR
In essence as a UK Employer performing a background check you will need to
1. Have a legitimate reason to collect information on a potential employee. You can’t collect information because you may need information for some unspecified reason in the future.
2. Consent must be given for data to be collected. You must inform the candidate about what you are doing and get their permission. Do not assume consent.
3. This data must be stored so an employee can have access to the data if required.
4. Finally data must be stored securely and if there is a data breach then steps must be taken to ensure it can’t happen again.
Out Sourcing your Employees Background Checks
As previously stated running background checks is not a trivial task. It takes time and you have legal obligations you need to meet. That is why many companies in the UK outsource their background checks to Checkback International.
We have the experience , expertise and the team to provide UK companies with the fastest, most accurate background checks while also offering great value for money.
Checkback’s Vetting Solutions Centre (VSC) makes this whole process as easy as possible for companies. . Partnering with our clients, VSC will develop customised application forms that the candidate will use at the interview. These forms are completed by the candidate and then the client forwards them to the their dedicated Checkback International account manager for analysis and screening. This process may take a few days (the average turnaround time is between 2-5 days).
Checkback have over the years developed their own bespoke business improvement software that streamlines the application process by enabling the applicants to complete Checkback forms online from anywhere using the Checkback website. This makes the process highly convenient and efficient.
Once we have completed our analysis, the client receives a full, comprehensive and confidential report. Additionally, Checkback’s new business process improvement software provides our clients real-time online access to all screenings that Checkback researchers carry out on their behalf.
Fully secure, this online portal allows clients to login to the Checkback website to manage and monitor all work all ongoing work in real-time or access necessary application forms any time these forms are needed.
We provide the following background checks
1. Airside Id Pass
2. BS7858 security vetting
3. Financial probity checks
4. International criminal record checks
5. Airport Know Consignor
6. PCI vetting
7. UK Disclosure & Disbarring Service ( DBS )
8. FCA check
9. International sanctions check
10. Screening of contractors, temporary and permanent staff
If you have any questions about background checks for your employees you can email firstname.lastname@example.org or call 0845 643 5836 or fill out the Request a Callback Request form on the right of this page.